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NAM spa Filiale di Milano

via albricci 9
20121 Milano (MI)

Tel 02 84930291

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EXECUTIVE ASSISTANT - Milano Centro


  • Tipo: Offerta di lavoro
  • Offerta inserita il: 01.04.2025
  • Offerta scade il: 02.05.2025
  • Posti disponibili: 1
  • Luogo: Milano
  • Categoria Professionale/Mansione: Assistente
  • Settore: Banche/Finanza
  • Offerta pubblicata da: NAM spa Filiale di Milano

 

NAM SPA – Milan Branch – is looking for a prestigious Investment Company:

 

Executive assistant 

 


Responsibilities

  • Proactively maintain calendars, contacts and tasks (primarily done through Microsoft Office); schedule and coordinate internal and external meetings and events, including tracking attendance, registering and greeting guests, ordering, setting up and taking down catering in meeting rooms.
  • Coordinate complex and ever-changing domestic and international travel arrangements, which include flights (commercial and private), hotel reservations, car service, internal and client meetings, and events, etc. This also includes checking managers into flights, tracking flights (and weather), and troubleshooting travel problems, if they arise, including after hours as needed.
  • Booking conference rooms, booking lunch/dinner reservations, planning team events. .
  • Expenses: Review, edit and complete expense reimbursement reports (which can involve appropriate foreign currency conversions) primarily using Concur; work with AP for timely payments and track reimbursements.
  • Provide general administrative and office support as requested (assist with incoming phone calls, moderate copying/filing/faxes, etc.)
  • Prepare, print and, where necessary, ship presentation materials to ensure such materials are available for team onsite and during travel.
  • Printing and putting together pitch books.
  • Collaborate with IT (in a remote office) to ensure that audio/visual components are set up and functional in advance of meetings.
  • Order supplies for the office and retrieve guests/deliveries from office reception.
  • Assist with special projects as needed; proactively anticipate work assignments whenever possible
  • Maintain confidentiality of all sensitive and confidential issues.
  • Building strong professional relationships with colleagues in all Carlyle offices worldwide.
  • Other reasonably related duties as assigned.

 

Qualifications Education & Certificates 

  • Bachelor’s degree strongly preferred
  • English speaking required
  • Others speaking a plus

 

Professional Experience

  • At least 3+ years of experience in a professional, corporate environment supporting senior professionals
  • Excellent Microsoft Office Skills (including PowerPoint, Word and Excel)

 

Competencies & Attributes

  • Highly organized, proactive mindset and willingness to go the extra mile
  • Ability to prioritize effectively and juggle multiple urgent tasks
  • Works well under pressure (with deadlines)
  • Ability to work independently with minimal supervision with strong follow-through skills
  • Excellent written and verbal communication skills
  • Strong attention to detail
  • Positive attitude
  • Team player

 RAL : 27.000 - 33.000 + BONUS

 WORK PLACES: Milan


L’offerta si intende rivolta a candidati ambosessi, nel rispetto del D.Lgs. n. 198/2006 e ss.mm.ii. e dei Decreti Legislativi n. 215 e n. 216 del 2003 sulle parità di trattamento.

NAM Spa è un’Agenzia per il lavoro che opera su tutto il territorio nazionale. Con oltre 20 anni di esperienza nel settore delle risorse umane, i professionisti Nam sono accomunati da una stessa vision che si traduce in un modello operativo vincente, dove candidati, aziende e lavoratori “Cambiano le regole del gioco”: poche, semplici, ma imprescindibili, nell’interesse e nel rispetto di tutti i partecipanti.

Nam S.p.A. è autorizzata ad operare dal Ministero del Lavoro (Aut. Min. 25/11/2021 Reg. Provv. autorizzazione albo informatico R.138).

 

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